Privacy Policy
Last updated: [May 2026]
This Privacy Policy explains how Gardenia Solutions (“we”, “us”, “our”) collects, uses, stores, and protects personal data when you visit our website, submit a form, request a consultation, or contact us through the website.
We aim to keep this policy clear and easy to understand.
1. Who we are
Gardenia Solutions provides AI solutions for business, AI consultants for websites, smart websites, API integrations, content AI tools, and AI search visibility services.
Website: https://gardenia-solutions.site
Contact email: [your email address]
For the purposes of applicable data protection laws, Gardenia Solutions is responsible for the personal data collected through this website.
2. What personal data we collect
We may collect the following types of personal data:
Information you provide directly:
- name;
- email address;
- phone number;
- company name;
- website address;
- message or request details;
- any other information you choose to send us through forms or messages.
Technical and usage data:
- IP address;
- browser type and version;
- device type;
- pages visited;
- date and time of visit;
- referral source;
- interactions with the website.
We may collect this technical data through analytics tools, cookies, or similar technologies.
3. How we use your personal data
We use your personal data to:
- respond to your request or message;
- provide information about our services;
- arrange a consultation or meeting;
- prepare an audit, proposal, or presentation if requested;
- improve our website, services, and user experience;
- analyse website traffic and performance;
- maintain website security;
- comply with legal obligations.
We do not sell your personal data.
4. Legal basis for processing
Depending on the situation, we process personal data on one or more of the following legal bases:
- your consent, for example when you submit a form or agree to receive updates;
- our legitimate interests, for example to respond to enquiries, improve our website, and develop our services;
- performance of a contract or steps before entering into a contract, for example when you request a proposal or service;
- compliance with legal obligations.
Where we rely on consent, you can withdraw it at any time.
5. Contact forms and requests
When you submit a form on our website, we use the information you provide to respond to your request.
For example, if you request a free audit, consultation, or presentation, we may use your name, email, phone number, website address, and message to contact you and prepare a relevant response.
You are responsible for ensuring that any information you provide is accurate and that you do not submit personal data about other people unless you have the right to do so.
6. Cookies and analytics
Our website may use cookies and similar technologies to operate correctly, improve performance, analyse traffic, and understand how visitors interact with the website.
Cookies may be set by our website platform, analytics services, or third-party tools used on the website.
If required by applicable law, we will ask for your consent before using non-essential cookies.
You can control or delete cookies through your browser settings. Please note that some parts of the website may not work properly if cookies are disabled.
7. Who we share personal data with
We may share personal data with trusted service providers who help us operate the website and provide our services, such as:
- website hosting and website platform providers;
- email and communication services;
- analytics providers;
- CRM, form, or automation tools;
- contractors or team members involved in responding to your request.
These providers may only use personal data as needed to provide their services to us.
We may also disclose personal data if required by law or to protect our legal rights.
8. International data transfers
Some of the tools and service providers we use may process data in countries outside your country of residence.
Where required, we take reasonable steps to ensure that appropriate safeguards are in place to protect your personal data.
9. How long we keep your data
We keep personal data only for as long as necessary for the purposes described in this Privacy Policy.
For example:
- enquiry and contact form data may be kept while we are communicating with you and for a reasonable period afterwards;
- client-related data may be kept for the duration of the business relationship and as required for legal, accounting, or administrative purposes;
- analytics data may be stored according to the retention settings of the analytics tools we use.
When personal data is no longer needed, we delete it or anonymise it.
10. Your rights
Depending on your location and applicable data protection laws, you may have the right to:
- access the personal data we hold about you;
- request correction of inaccurate data;
- request deletion of your personal data;
- object to certain types of processing;
- request restriction of processing;
- withdraw consent where processing is based on consent;
- request a copy of your data in a portable format;
- lodge a complaint with a data protection authority.
To exercise your rights, please contact us at:
[your email address]
11. Marketing communications
We may send marketing communications only where we have a lawful basis to do so.
If you subscribe to updates or agree to receive marketing emails, you can unsubscribe at any time by using the unsubscribe link in the email or by contacting us directly.
We will not send you marketing emails if you have opted out.
12. Data security
We take reasonable technical and organisational measures to protect personal data from unauthorised access, loss, misuse, alteration, or disclosure.
However, no method of transmission over the internet or electronic storage is completely secure. We cannot guarantee absolute security.
13. Links to other websites
Our website may contain links to third-party websites or services.
We are not responsible for the privacy practices, content, or security of third-party websites. We recommend that you read their privacy policies before providing any personal data.
14. Changes to this Privacy Policy
We may update this Privacy Policy from time to time.
The updated version will be published on this page with a new “Last updated” date.
15. Contact us
If you have any questions about this Privacy Policy or how we process personal data, please contact us:
Gardenia Solutions
Website: https://gardenia-solutions.site
Email: [your email address]